How to Email a Company for a Job

Finding a job online is the easy part, but taking steps to get an interview and job offer is the hard part. It all starts with contacting the company. Usually this is going to be through email.

How to Email a Company Your Resume

First, address the email correctly. Try using some name that you can find. Sometimes their will be a persons name and contact information next to a job posting (and sometimes there won’t be). If there is a name, use it while addressing an email.

Next, explain why you are contacting them and for what position. I even like to include where I found the job posting at. If you talked to someone about the job, that is even better.

After you explain why you are contacting them, I usually just ask them a question about the job or if the spot is still available. After that I send a resume with the email and then end the email.


Dear *name of job poster*,

I am contacting you regarding the maintenance position I found on Craigslist. I was wondering if the position is still available. I have attached a copy of my resume for your review. I look forward to hearing from you.



Dear *name of job poster*,

I am just following up from the career fair yesterday. I spoke to you about the position in your accounting department. Attached is a copy of my resume. Please let me know the next step in the hiring process.



Here are two examples of what I have done in the past. Most of the time when you apply online, you will fill out a specific application (pretty much everything you would usually have on a resume) and then if the company is interested, someone will contact you.


Don’t forget a subject.¬†Subjects for a job could be as simple as just “Electrical Engineering Position.” This tells the person what job position you are interested in. Keep subjects short and sweet.

Use an email address that is professional. Use something with your name in it. Don’t use something like

Personal Experience

Most of my emails to companies were not contacting them first. I usually talked to them at a career fair or applied online and they made the original contact. This is easier because they will reach out to me for an interview. This is by far more common than sending emails to job postings.

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